Last modified Sept 16, 2022 with an effective date of Sept 16, 2022

This privacy policy ("Policy") informs you of practices when handling your Information through the Services (both as defined below). In this Policy, "Kairn", "we" or "us" refers to Kairn Inc., a company registered in Delaware with its registered address located at Corporation Trust Center, 1209 Orange Street, Wilmington, DE 19801, United States. We are the data controller under the applicable privacy laws.

For the purpose of this Policy, "Information"means any information relating to an identified or identifiable individual. This includes Information you provide or generated when you use: (a) our apps ; and (b) kairn.app .com and any other dedicated Kairn websites which link to this policy ("Website"and together with the "Apps"the "Services"). When you use the Services, you accept and understand we collect, process, use and store your Information as described in this Policy. If you do not agree with this Policy, you must not use any of the Services. If you change your mind in the future, you must stop using the Services and you may exercise your rights in relation to your Information as set out in this Policy.

Who are the data subjects?

We process personal data from:

• our users;
• our suppliers' representatives;
• candidates for employment with us;
• visitors to our Website and work premises; and
• other data subjects, (the "data subjects", "you/your").

This privacy policy (the "Policy") applies to any processing of your personal data by us.

1. Information we collect

We will collect and use the following Information about you:

• Information you provide to us
  • Registration information: for example, when you create an account on the Website, you will be asked to provide your name, email, and password.
  • Information collected via voluntary activities: for example, when you communicate with us via email, or participate in surveys, we ask you to provide your email address and any Information you choose to provide to allow us to assist you. The Information we collect from you varies depending on the survey, but we typically ask you questions about your interests and habits, your opinion about different products and services and what you‘d like to be offered in the future. We also collect your ratings, opinions, preferences, questions, pictures, and responses associated with that survey.
• Information we automatically collect or is generated about you when use the Services

  • Identifiers, such as your IP address, device ID, and device information (such as model, brand and operating system).

  • Cookies: we use cookies and other similar technologies ("Cookies") to enhance your experience when using the Services. For more information about our Cookies policy, see below How We Use Cookies and Similar Technologies section.

  • Information you generate when using the Services: You may provide Information as part of your use of the Services, including any information you provide when sending messages through the Services. Also, if you choose to share and collaborate on a task with your co-workers or friends, we will collect the email address of your co-workers or friends.

    Please make sure you have permission from your co-workers or friends before sharing Information referring to your co-workers or friends with us.

  • Information regarding your use of the Services, such as app use information, interactions with our team, and transaction records.

• Information received from third parties.
  • Information we receive from third party platforms: when you register through a third party account (such as Apple or Google) or when you connect other apps to our Services (such as Slack and Notion), we receive Information which may include your username, email address, and profile picture.
  • Information from platforms our Services relies on, such as for transaction information and payment verification.
  • Concerning our calendar integration with gCal from Google. A gCal User may connect their calendar with Kairn. Our calendar integration is designed to help users better prioritise their days by seeing in Kairn how much time they spend in meetings and doing their tasks. We compute a score per day to help them better prioritise time. Concerning data usage in this integration:
    • We never store information from the integration, the data collection is streamed directly to the user.
    • Our integration has access to meetings information on gCalendar but we only use the following information:
      • the time spent in meeting given the following rules:
        • the type of meeting, we only look at meetings that are not “out of office” or “focus time”;
        • the number of attendees, we only look at meetings where the user is not alone;
        • the overlap of meetings, when two hours of meetings overlap we consider them as one hour;
      • among others, we do not use the following information: who the user is meeting with, their email address, the meeting title, or any other details about the appointments.

Children

Our Services are not targeted at children, and we do not knowingly collect Information from children under the age of 13. If you learn that a child has provided us with Information in violation of this Policy, please contact us as indicated below.

2. How we use your personal information

We undertake to use our best efforts to bring our personal data processing activities into compliance with applicable data protection law including Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (the "GDPR") and the Belgian Law of 30 July 2018 on the protection of individuals with regard to the processing of personal data, as amended, supplemented or replaced from time to time (the "Applicable Data Protection Law").